Features
Everything you need to work together
Built for the executive-EA relationship, not another generic productivity tool. Every feature designed to strengthen how you work together.
Activity Feed
Your command centre
See tasks created, knowledge added, calendar changes, communications—all in one chronological feed. Filter by type, search across everything.
"Never miss what matters, never wade through what doesn't"
- Real-time updates as things happen
- Filter by activity type
- Search across all activity
- See what your EA has been working on
Task completed: Book flights for Melbourne trip
2 min ago
Knowledge added: Travel preferences updated
15 min ago
Calendar: Meeting with Sarah confirmed
1 hour ago
Communication flagged: Urgent email from client
2 hours ago
How I like emails handled
Meeting preparation process
Key contacts and context
Travel booking preferences
Knowledge Base
Your personal operating system, documented
Create articles for how you like things done, key contacts and context, recurring processes, and your preferences. Categories, tags, and semantic search make everything findable.
"Your EA shouldn't have to ask twice"
- Rich text editor for detailed articles
- Categories and tags for organisation
- Semantic search finds related content
- Your EA references it for every task
Tasks & Questions
Clear requests, tracked outcomes
Create tasks with priority, due dates, and prerequisites. Your EA can create tasks too—a two-way workflow. Questions tab for quick asks that need answers. Status tracking from pending to completed.
- Priority levels and due dates
- Prerequisites for complex tasks
- Two-way task creation
- Quick questions with answers
- Clear status tracking
Book flights to Melbourne
Prepare board meeting pack
Review contractor invoices
Update CRM contacts
Team Standup
30 min
Client Call - Acme Corp
1 hour
Lunch with Sarah
1 hour
Board Prep Review
1.5 hours
Your EA sees this same view
Calendar Integration
One sync, complete visibility
Connect your Google Calendar once. Your EA sees your schedule without separate calendar sharing setup. They can plan around your availability and prep you for meetings.
- Google Calendar integration
- No calendar sharing faff
- Your EA sees your availability
- Meeting prep context
Amanda AI Assistant
Context-aware help, when you need it
Amanda searches your knowledge base to answer questions. She can help create tasks, find information, and provide suggestions based on your documented preferences.
"Not a replacement for your EA—a tool that makes both of you more effective"
- Searches your knowledge base
- Helps with task creation
- Learns your preferences
- Available to you and your EA
Amanda
AI Assistant
Client email - urgent contract question
Slack message from CFO
Slack
Voicemail from accountant
Phone
Communications Hub
Track what needs attention
Action Required, Awareness, and Resolved tabs help you track professional correspondence. Link communications to knowledge articles. Urgency levels and source tracking.
- Three-tab workflow organisation
- Urgency levels for prioritisation
- Link to knowledge articles
- Track across all sources
Team & Delegation
Works for you and your EA
Role-based access means you're the exec, they're the assistant. Approval workflows for tasks that need sign-off. Activity visibility both ways.
- Clear role separation
- Approval workflows built in
- Mutual visibility into activity
- Designed for the EA relationship
Book accommodation for Sydney trip
Requested by Maria (EA)
Order office supplies
Requested by Maria (EA)
Your data stays yours
EA Flow is built with security at its core. Your knowledge base, tasks, and communications are encrypted and protected.